We are a fintech company that builds tools and infrastructure for investment instruments — brokerage platforms, trading systems, risk management, and CRM solutions. You don’t need to write code, but you need to understand how these systems think.

About This Role

This is not a typical assistant position. You will serve as the CTO’s direct right hand — someone who thinks one step ahead, executes without being asked twice, and can brainstorm system architecture in one moment then manage a packed calendar in the next.

We’re not looking for someone who waits for instructions. We’re looking for someone who already has their own work system, their own discipline, and their own standards — and brings all of that to the team.

Core Responsibilities

1. Strategic Partner & Brainstorming

Serve as the CTO’s sparring partner in designing systems, product architecture, and business strategy
Challenge ideas, ask sharp questions, and offer alternative perspectives
Understand technical concepts at a high level: API design, database architecture, risk management flows — without writing code

2. Administrative Operations

Proactively manage the CTO’s calendar, email, and schedule
Filter and prioritize incoming communications — know what’s urgent vs. what can wait
Coordinate internal and external meetings, including with international clients

3. Research & Decision Support

Conduct research and gather data to support CTO decision-making
Present information in a concise, actionable format — not raw data, but insights
Track action items from meetings and ensure follow-ups happen

4. Documentation & Communication

Draft technical documents, proposals, and meeting minutes
Draft communications on behalf of the CTO when needed (emails, briefs, reports)
Ensure all documents are organized and easily accessible

5. Travel & Mobility

Accompany the CTO to various locations including overseas (Dubai)
Manage travel logistics: flights, accommodation, visas, itineraries
Must hold an active passport or be willing to obtain one promptly

Required Qualifications

Active English proficiency (conversational + written) — non-negotiable due to international client communication
Tech-literate: comfortable using digital tools (Google Workspace, Notion/Trello/ClickUp, Slack, etc.)
Strong memory and exceptional attention to detail
High self-discipline with an established work routine — no hand-holding needed
Able to work under pressure in a fast-paced environment
Professional, assertive, and able to separate personal emotions from work
Active passport or willingness to obtain one immediately

Nice to Have

Experience in fintech, brokerage, or tech startup environments
Previous experience working directly with C-level executives
Familiarity with regulatory compliance concepts in the financial sector
Experience managing international business travel

CTO Executive Assistant