GM Plantation

Scope & Authority of Administrative & Human Resource Affairs.

• To devote full attention and ability to the duties of your appointment and manage  the Company within the common rules and policies lay down by the Company and Indonesian law.
  
• To manage the estate and oil mill efficiently and with good agricultural practice.
  
• Faithfully and diligently perform those duties which are from time to time assigned to you by the Board of Directors.
  
• Ensure the palm oil mill runs safely and productively within specifications and with budget
  
• Ensure the estate run with optimum cost and within budget and with best agronomist practice.
  
• To refuse access to the Company’s properties and documents to anyone unless he is the Company’s official or a person bearing a written permission from the Company.
  
• To manage the sale and purchase of PTRJ produce.
  
• To negotiate pricing for the purchase of all important goods for normal upkeep programme of the Estate and Mill Operation with at least 3 quotations, except for purchases made by the Head Office (fertilizers, chemicals and CAPEX items). Thereafter further attempts should be made to further reduce from the lowest quotation. Final approval will be made as per approved signature matrix.
  
• To raise CAPEX for all capital expenditure (approved in the budget) when it is required to purchase together with justification for Board of Directors approval.
  
• To ensure that all estate and mill operation records are always accurate and up-to-date.
  
• To prepare the annual budget by December of each year (Financial year ends 31 March).
  
• To ensure that all returns especially financial statements and progress reports to the Head Office are within schedule i.e 15th of the following month for financial statement and 7th of the following month for progress reports.
  
• To ensure the payments of all statutory/contributions are made before their respective deadlines.
  
• To ensure all the Government Statutory forms to the relevant Departments are reported monthly on time.
  
• To compile the proper grading of estate and mill so that the estate produce sold are of the highest quality.
  
• To liaise with local authorities on all the government approvals including immigration matters.
  
• To handle the Company’s social matters in liaising with “ketua desa” and/or related persons.
  
• To be responsible for all human resource functions and to keep the Board of Directors informed of any serious issues or potential disputes.
  
• Provide for continuing review and analysis of the plan of organization department to achieve improved efficiency in management and operation.
  
• Define responsibilities and authority of subordinate positions and establish standard of accountability.
  
• To ensure that operating units of the Company receive adequate specialized advice and service from staff units and promote co-operative efforts and teamwork between line staff at all level.
  
• Establish and maintain a climate which stimulates and encourages maximum productivity on the part of all employees and managers of the Company.
  
• Establish key performance index (KPI) of every department/section.
  
• Appraise, counsel, coach, and motivate subordinates.
  

Main Responsibilities of Estate Operation

• To manage the estate efficiently with good agricultural practice.
  
• To supervise and manage the whole estate within the limits of the company policy.
  
• To furnish all help, advice and suggestions and to listen with great care all advice that may be given by PTRJ consultants
  
• To manage the budget of the estate in the most economical way bearing in mind that the costing approved are a mere guidance and that all efforts are made to obtain relevant savings at the same time preserve efficiency and good agricultural practice within the estates.
  
• To keep abreast of current and modernized methods for estate operations and put into practice such knowledge.
  

Your responsibilities include overseeing the operation of the Palm Oil Mill and the Composting Plant of the Company.

Please note that your duties, powers and designation could be modified as and when necessary which is decided by the Board of Directors and you will be informed in writing on such instance.